Note: Form is at the bottom of the page

Composition – A twelve (12) member Board, henceforth referred to as the Board of Directors, shall govern the affairs of BSC.

The general management of BSC shall be vested with the Board of Directors.

The positions of the Board shall be as follows:

  • Chairperson
  • 1st Vice Chair
  • Treasurer
  • Secretary
  • Past Chair
  • 6 Directors

Duties
The following shall be the duties of each member of the BSC Board of Directors:

  • Attend meetings of the Board and general membership.
  • Support and promote BSC to all sport groups and organizations in Brantford.
  • Assist in creating and attaining goals each year for BSC.
  • Attend the Annual General Meeting in March each year.
  • At each Annual General Meeting the Chair, Secretary, Treasurer and Committee Chairs shall present a complete written report of their activities and the affairs of BSC during the preceding year.
  • Sit on at least two (2) standing committees.
  • Failure to attend three (3) consecutive meetings without legitimate reason given in writing to the Board may be grounds for removal from the Board of Directors.

The following shall be the duties assigned to the indivual positions of the Board of Directors:

Chairperson shall:

  • Preside at all meetings of BSC.
  • Be an ex-officio member of all committees.
  • Provide leadership toward the attainment of the mission and objectives of BSC.
  • Be actively involved with the Community Sport Council Network as established by the
    Sport Alliance of Ontario.
  • Regularly communicate with the membership through written and verbal correspondence.
  • Appoint Chairpersons for each of the committees of BSC.

1st Vice Chair shall:

  • Act as Chair if the Chair is unable to do so.

Treasurer shall:

  • Arrange for the keeping of accurate accounts of all receipts and disbursements of all monies or other valuable effects and shall keep a full and accurate account of all receipts, deposits and disbursements in proper books of account in the name and to the credit of BSC in the banks as designated by the Board of Directors.
  • Arrange for the preparation of year-end financial statements and their presentation to the Annual General Meeting of BSC.
  • Present a detailed financial report at each Board of Directors meeting.

Secretary shall:

  • Ensure notice of meetings are distributed to all Board members in a timely fashion.
  • Ensure meeting agendas are prepared and distributed to all Board members in a timely fashion.
  • Ensure minutes of meetings are recorded and copies distributed to all Board members
    in a timely fashion.
  • Ensure the credentials of voting members are in order for any Special or Annual meetings.

Past Chair shall:
Review and update the Constitution and By-Laws on a yearly basis for presentation at the next Annual General Meeting.

  • Act as Chair of the Nominating Committee for BSC.

Directors at Large shall:

  • Fulfill such duties as deemed necessary by the Chair.
  • Each Director must declare the Sport Group(s) in which he/she is active either as a participant or as a volunteer. No single sport group may be represented by more than two (2) Directors unless there are no other eligible candidates.

Terms of Office – the Directors shall be elected at the Annual General Meeting. The normal term of office shall be two (2) years with normal start and finish dates coincide with the AGM. Elections shall be staggered to ensure that each year at least five (5) of the Directors positions are elected or re-elected each year.

Vacancies on the Board of Directors, however caused, may be filled by appointment from the membership of BSC by the Board of Directors and shall be for the remainder of the term.

Rule of Order for all meetings, General, Special and Executive shall proceed as outlined in “Roberts Rules of Order” for all cases in which they are applicable and consistent with BSC By-Laws.

No Director shall receive any remuneration, either directly or indirectly, for acting as a Director of BSC, except for reimbursement of reasonable pre-approved expenses incurred in the carrying out of his/her duties.

The members of BSC may remove a Director by a resolution passed by at least two-thirds (2/3) of the votes cast at a Special Meeting for which notice was given and may, by a majority of votes cast, elect at the Special Meeting any person who is qualified to be a Director in his or her stead for the duration of the term.

Committees

  • The Past Chair shall chair the Nominating Committee.
  • The Committee shall consist of four members in good standing of BSC.
  • The Nominating Committee shall ensure sufficient nominations are before the membership
  • The nominees of the Committee will be selected in keeping with the aims and objectives of BSC, particularly with respect to equitable representation relative to the demographics of BSC membership.

The Board of Directors shall appoint Standing Committee chairs which may include Education,
Communication, Fundraising, Special Events, Youth or others as deemed necessary by the Board
of Directors.

Board Meetings

  • There shall be at least seven (7) Board meetings each year, the first of which shall be held immediately after the AGM to elect the officers.
  • A quorum shall be a majority of the Board of Directors, excluding the ex-officio.
  • Each member of the Board shall have one vote.
  • The Chair shall vote only in the case of a tie vote.
  • Additional Board meetings may be called by the Chair or by a quorum of the Board of Directors.

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